Planning a successful corporate event in Auckland requires a lot of work. It can be a team effort or may be the responsibility of one person. Every effort must be made to ensure that the event is well-planned and very professional. When it comes to picking and setting up the venue, here is some helpful advice to help you pull off a great event.
Know the Budget and Expectations
You will only have so much allowance to work with when planning the event. It’s best to find out what is available in the company budget. This will help you focus more on viable options that are within budget.
It’s also important to get a good briefing of what the expectations are for the event. Will it be casual, semi-formal, or highly formal? Will it be limited to employees from your company and will there be any high-level executive guests? You need a good idea of how many attendees to expect and the expectations in terms of the dining and refreshments for the event.
Compare Different Conference Venues
Once you are sure about the nature and scale of the corporate event you are planning, you can start looking at different conference venues around Auckland to find the suitable location for your conference. Picking the right place can help all the other aspects of the event planning come together more smoothly. You should definitely ask about any additional services and offers that the conference venue has that can help cut down on what you have to do. Many places offer catering and hosting staff, for example. Once you have chosen a suitable venue and secured it with an agreement or deposit, you can then make more focused and specific arrangements for your upcoming corporate event.
Delegate Responsibilities to Setup the Meeting Venue
There are many aspects to take care of towards and on the event day. What helps a lot is to delegate some of the responsibilities and have people helping you get everything together. You will need some people working on the seating setup, event equipment, multimedia, and décor. You will also need to think about the catering and hosting staff.
If you have the manpower on hand, delegation can be a great tool for a successful event. You can plan to have regular meetings to keep each other updated about how all the different aspects of the event planning are going. This can also help you stay within the budget and keep on track with the event expectations. You may however require dedicated meeting rooms to hold private meetings away from the event. If you think hiring a meeting room close to your event may be a good choice then you should visit this page to view available meeting rooms across Auckland. There may be availabilities closer to your venue than you think.
How to Find Function Rooms
There are many function room options in Auckland. You can find them online or in event magazines and newspaper advertisements. Make sure you physically visit all potential venues so that you see for yourself what the place looks like and where it is located. While you are there, take a look at the surrounding location, the reception area, and the bathroom facilities available.
It takes a team effort to have a successful corporate event. There is so much to do way in advance, in the days leading up to the event, and on the actual day. Thereafter, you also have to think about taking everything apart and cleaning up the venue if that is part of your responsibility. Good planning and preparation are the most important keys for a smooth event.